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Your Host Agency Marketing Dashboard

Your home for all things marketing!

Welcome to all of your marketing resources – in one spot!  Social media packs, articles, templates, a rich media library, and more!

 

You can scroll through everything or simply use the menu below Featured Suppliers to jump to a new section.    Use the arrow that appears on the right to jump back to the top or scroll to your heart’s delight!

Your Host Agency Home

Your Resource For Travel Blogs, Podcasts, Vlogs, and Articles

October is Here!

The end of summer is here, the leaves and the weather will start changing, and with those changes comes the peak booking season for travel.  Consumers will purchase more travel in the next three months, than in any other time of the year.  It is time to plan, prepare, and promote!

TIMA TIP OF THE MONTH

Do you use supplier promotions or offers to generate new business from emails, newsletters, or social media pages?  If you do, be sure to direct them to the landing page on your website where that offer is detailed.   The digital sales cycle will take them to your website and you only have 2-3 seconds for them to find what they are looking for.  Tie all of your digital marketing together so you don't lose them!

Media Library

VIDEOS, IMAGES, GUIDES – ALL YOURS TO USE FOR FREE!

The Media Library can be found at rmexch.com – Here you’ll enjoy copyright-friendly, FREE access to travel supplier and brand rich media including thousands of images and videos from 30 countries and 200 cities!

Supplier Spotlight

Picture Perfect Savings!

Offer valid October 4 – 31, 2020!

Set your clients’ sights on a full spectrum of discovery — and savings — in the tropics. Right now, when they book their next getaway, they’ll save 60% on their second guest, plus up to $150 on sailings in 2021. And with our Cruise with Confidence policy, they’ll enjoy the flexibility to adjust their plans and more.

  • BIG SAVINGS FOR EVERY GUEST — Your clients will enjoy 60% off their second guest.

  • SAVE NOW, SAIL NEXT YEAR — They’ll also enjoy up to $150 off sailings in 2021.

  • KIDS SAIL FREE — Kids age 12 and under sail free on select sailings*.

  • CRUISE WITH CONFIDENCE — Your clients can cancel their booking up to 48 hours before they sail and receive a future cruise credit and they’ll always get our best price guaranteed.

Promotional Flyer

Cruises to any destination, from any departure port, leaving January 2021-December 2021.

Featured Suppliers

What If You Haven’t Seen it All?
The Smartest Way to Vacation.
Book Early to Save on Luxury River Cruising!
Exclusive Offer For Luxury Sunset Room Types
Seabourn’s Sensational Suite Savings

Our Top Sales Opportunities + Featured Social Media Post Packs & FREE Videos & Mailchimp Newsletter Templates:

Holiday Travel Post Pack

There’s little as special as holiday travel. Travelers get the chance to witness something truly unique—a celebration shared across the globe, or an event cherished by a single locale. Whether traveling home for Christmas, taking a relaxing beach vacation far away from home, or traveling abroad to explore the Christmas Markets – the holidays are a magical time to travel.

Spring Break Travel Post Pack

Spring Break travel is a great chance to ramp up your group booking opportunities! 

Book a sunny beach vacation to the coast, a quick fun Mexico getaway, a stay in a bustling city, a European adventure, or a fun-filled cross country road trip!

Dominican Republic Post Pack

Send your clients to the heart of the Caribbean to experience the beauty and diversity of the Dominican Republic!

A perfect location for a destination wedding, honeymoon, anniversary celebration, or just a much needed romantic getaway, the Dominican Republic is sure to exceed all of your clients expectations!

Holiday Travel Promotional Video

Simply click the 3 buttons on the bottom right of the video to download.

Spring Break Travel Promotional Video

Simply click the 3 buttons on the bottom right of the video to download.

Dominican Republic Promotional Video

Simply click the 3 buttons on the bottom right of the video to download.

ADD YOUR LOGO

Want One of our FREE Featured Videos Custom Branded for Your Agency? We Can Do it for You for Just $25! 

MARKETPLACE

Need Something A Little Different? Check Out All the Videos in our Marketplace! 

SALES & MARKETING CALENDAR

Everything from niche markets, to key sales groups, to trendy, new travel types, our monthly sales and marketing calendar will help you promote your travel business. 

MAILCHIMP NEWSLETTER TEMPLATE

Enjoy our 4 Mailchimp Email Newsletter templates as a thank you for being an awesome client! Simply click below to download our design and a step-by-step instructional PDF how to import them into your own Mailchimp account. 

Social Media Post Packs

    You can sort them by any of the topics below. Just click one you like and you’ll be taken to a download page where you can preview the designs, pick up some post text, and even some relevant hashtags to help you get noticed!
Holiday Travel Post Pack

Holiday Travel Post Pack

Spring Break Post Pack

Spring Break Post Pack

Dominican Republic Post Pack

Dominican Republic Post Pack

Maldives Post Pack

Maldives Post Pack

LGBTQ Honeymoon Travel Post Pack

LGBTQ Honeymoon Travel Post Pack

LGBTQ Destination Wedding Post Pack

LGBTQ Destination Wedding Post Pack

Diverse Cruise Travel Post Pack

Diverse Cruise Travel Post Pack

Diverse Family Travel Post Pack

Diverse Family Travel Post Pack

Diverse Beach Vacation Post Pack

Diverse Beach Vacation Post Pack

Turks & Caicos

Turks & Caicos

Holiday Travel

Holiday Travel

Diverse Luxury Travel

Diverse Luxury Travel

Spring Europe Travel Post Pack

Spring Europe Travel Post Pack

USA Travel Destinations Post Pack

USA Travel Destinations Post Pack

Adults and Couples Only Cruise Post Pack

Adults and Couples Only Cruise Post Pack

Romance Hawaii Destination Wedding Post Pack

Romance Hawaii Destination Wedding Post Pack

Luxury Mexico Travel Post Pack

Luxury Mexico Travel Post Pack

European Destinations Post Pack

European Destinations Post Pack

Romantic Summer Getaway Post Pack

Romantic Summer Getaway Post Pack

Luxury Africa Travel Post Pack

Luxury Africa Travel Post Pack

Birthday Travel Post Pack

Birthday Travel Post Pack

Caribbean Honeymoons Post Pack

Caribbean Honeymoons Post Pack

Luxury River Cruise Post Pack

Luxury River Cruise Post Pack

Caribbean Destination Wedding Post Pack

Caribbean Destination Wedding Post Pack

Romance Travel Post Pack

Romance Travel Post Pack

Luxury Hawaii Post Pack

Luxury Hawaii Post Pack

Wine Country Napa Valley Post Pack

Wine Country Napa Valley Post Pack

USA Food Tour Post Pack

USA Food Tour Post Pack

Costa Rica Travel Post Pack

Costa Rica Travel Post Pack

Summer Travel Post Pack

Summer Travel Post Pack

Family Travel Post Pack

Family Travel Post Pack

Spring Break Post Pack

Spring Break Post Pack

Honeymoon Getaways Post Pack

Honeymoon Getaways Post Pack

Asia Travel Post Pack

Asia Travel Post Pack

Antigua Post Pack

Antigua Post Pack

Alaska Post Pack

Alaska Post Pack

Saint Lucia Post Pack

Saint Lucia Post Pack

Luxury Honeymoon Post Pack

Luxury Honeymoon Post Pack

Puerto Rico Post Pack

Puerto Rico Post Pack

Dominican Republic Post Pack

Dominican Republic Post Pack

Dubai Post Pack

Dubai Post Pack

Jamaica Travel Post Pack

Jamaica Travel Post Pack

Cruise Travel Post Pack

Cruise Travel Post Pack

Caribbean Travel Post Pack

Caribbean Travel Post Pack

Aruba Post Pack

Aruba Post Pack

Turks And Caicos Post Pack

Turks And Caicos Post Pack

Hawaii Travel Post Pack

Hawaii Travel Post Pack

Egypt Post Pack

Egypt Post Pack

Tropical Paradise Post Pack

Tropical Paradise Post Pack

Travel USA Post Pack

Travel USA Post Pack

Bora Bora Honeymoon Post Pack

Bora Bora Honeymoon Post Pack

Perfect Destination Wedding Post Pack

Perfect Destination Wedding Post Pack

New Year’s Eve Travel Post Pack

New Year’s Eve Travel Post Pack

Christmas Travel Post Pack

Christmas Travel Post Pack

Merry & Bright Travel Post Pack

Merry & Bright Travel Post Pack

Sweden Post Pack

Sweden Post Pack

Morocco Post Pack

Morocco Post Pack

Greece Post Pack

Greece Post Pack

Ontario Post Pack

Ontario Post Pack

Budget Friendly Destinations in the U.K. Post Pack

Budget Friendly Destinations in the U.K. Post Pack

Paris Post Pack

Paris Post Pack

Corporate Travel Post Pack

Corporate Travel Post Pack

Spooktacular Travel Spots Post Pack

Spooktacular Travel Spots Post Pack

Maldives Post Pack

Maldives Post Pack

Romance Travel Post Pack

Romance Travel Post Pack

Honyemoon Post Pack

Honyemoon Post Pack

Traveling With Children Post Pack

Traveling With Children Post Pack

Solo Travel Post Pack

Solo Travel Post Pack

Historical Places Post Pack

Historical Places Post Pack

Religious Travel Post Pack

Religious Travel Post Pack

LGBTQ Travel Post Pack

LGBTQ Travel Post Pack

NYC Culinary Tourism Post Pack

NYC Culinary Tourism Post Pack

The Jewels Of Provence Post Pack

The Jewels Of Provence Post Pack

All Female Vacations Post Pack

All Female Vacations Post Pack

Midwest USA Post Pack

Midwest USA Post Pack

Peru

Peru

Destination Wedding Post Pack

Destination Wedding Post Pack

Oman Post Pack

Oman Post Pack

Travel Tahiti Post Pack

Travel Tahiti Post Pack

Bora Bora Post Pack

Bora Bora Post Pack

Europe Travel On A Budget Post Pack

Europe Travel On A Budget Post Pack

Volunteering in Nepal

Volunteering in Nepal

Visiting Small Town USA Post Pack

Visiting Small Town USA Post Pack

LGBT Events In India Post Pack

LGBT Events In India Post Pack

Cape Town South Africa Post Pack

Cape Town South Africa Post Pack

Adventure & Tours Post Pack

Adventure & Tours Post Pack

River Cruise Post Pack

River Cruise Post Pack

The Pacific Northwest Post Pack

The Pacific Northwest Post Pack

Bali Post Pack

Bali Post Pack

Fiji Post Pack

Fiji Post Pack

African Safari Post Pack

African Safari Post Pack

Voluntourism Travel Post Pack

Voluntourism Travel Post Pack

Visit Jamaica Post Pack

Visit Jamaica Post Pack

Genealogy Travel & Tourism Post Pack

Genealogy Travel & Tourism Post Pack

South Africa Post Pack

South Africa Post Pack

Atlantic City NJ Post Pack

Atlantic City NJ Post Pack

Luxury World Travel Post Pack

Luxury World Travel Post Pack

African Art & Music Festival Post Pack

African Art & Music Festival Post Pack

Promote Southwest USA Post Pack

Promote Southwest USA Post Pack

Galapagos Islands Post Pack

Galapagos Islands Post Pack

Spain Post Pack

Spain Post Pack

Ski Trip Post Pack

Ski Trip Post Pack

Cruise Post Pack

Cruise Post Pack

Tahiti Post Pack

Tahiti Post Pack

Sustainable Tourism Post Pack

Sustainable Tourism Post Pack

Southeast Asia Post Pack

Southeast Asia Post Pack

Eastern Europe Post Pack

Eastern Europe Post Pack

Solo & Wellness Travel

Solo & Wellness Travel

Western Europe Post Pack

Western Europe Post Pack

Adventure and Wellness Post Pack

Adventure and Wellness Post Pack

India Safari Post Pack

India Safari Post Pack

Italy

Italy

Mexico Beaches Post Pack

Mexico Beaches Post Pack

Group Travel Post Pack

Group Travel Post Pack

Bourbon Trail Post Pack

Bourbon Trail Post Pack

Italy Wine Tour Post Pack

Italy Wine Tour Post Pack

Cancun Mexico Post Pack

Cancun Mexico Post Pack

New Jersey Post Pack

New Jersey Post Pack

U.S. Overview Post Pack

U.S. Overview Post Pack

New York Post Pack

New York Post Pack

Visit Japan

Visit Japan

Wine Country Post Pack

Wine Country Post Pack

U.S. National Park Post Pack

U.S. National Park Post Pack

Discover Colorado Post Pack

Discover Colorado Post Pack

Visit Africa

Visit Africa

Eastern Caribbean Post Pack

Eastern Caribbean Post Pack

Adventure Asia Post Pack

Adventure Asia Post Pack

Western Caribbean Travel

Western Caribbean Travel

Visit Europe Social Media Pack

Visit Europe Social Media Pack

Visit Canada

Visit Canada

Australia & New Zealand Travel

Australia & New Zealand Travel

Thailand

Thailand

Honeymoons

Honeymoons

Road Trips

Road Trips

Luxe Home Rental

Luxe Home Rental

Luxury Travel

Luxury Travel

Bucket List

Bucket List

Gastro Tourism

Gastro Tourism

Spring Break

Spring Break

Destination Weddings

Destination Weddings

Paradise

Paradise

Italy

Italy

Ancestry

Ancestry

Golf

Golf

Snowy Getaway

Snowy Getaway

Beach Please

Beach Please

Spa Getaway

Spa Getaway

Las Vegas

Las Vegas

Voluntourism

Voluntourism

Miami

Miami

Winter Weddings

Winter Weddings

Jamaica

Jamaica

Venice

Venice

Vienna

Vienna

African Safari

African Safari

Facebook Cover Photos

Horizons Cover Pack

5 Cover Photo Designs Featuring the Phrase: “I Can Broaden Your Horizons“.

Happy Places Cover Pack

5 Cover Photo Designs Featuring the Phrase: “Happy Places Sold Here“.

Ancestry Cover Pack

5 Cover Photo Designs Featuring the Phrase: “Walk The Path That Led To You“.

Family Cover Pack

5 Cover Photo Designs Featuring the Phrase “Disconnect & Reconnect”.

Working on Your Budget!

Yes, we know it seems a million miles away – but now is the time to start thinking about, and documenting your marketing campaign ideas, and reaching out to suppliers to get their financial support. Keep in mind, most suppliers will be closing their budgets for next year in the next 60-90 days, which doesn’t leave a a lot of time to finalize your plans and get them in front of the brands you’re seeking support from. Here are some ideas and resources to get you started!

How About a Guide?

We made you this handy-dandy budget worksheet, with actual working formulas to help you estimate your marketing budget for the year. Just click the image to download it.

Know Your Numbers

Do you have a plan to reach out to everyone who participated in a group last year? How do you acknowledge existing customers? Ask a lot of questions so you can make them aware of everything you’re working on!

Contact Suppliers

Ask your current clients and prospects where they want to go – give them several options you know you can deliver. Questions like, are you interested in cruises? International travel? Are you celebrating an event soon? You’ll have ready-made demand!

Practice Your Ask

What major events are going on this year? Who got married? Who celebrated a birthday? Whose kids are graduating? Are there any big festivals, concerts, or hotel/resort grand openings worthy of shaping a group around? New cruise ships?

Working With Supplier Brands

Below you can download some pre-written scripts to help you communicate more effectively with supplier partners from all corners of our industry and beyond. Once you download them, you can edit them and use them for your very own. We’ve loaded them with a placeholder where your logo will go. You can delete that if you don’t need it. Just click the title to download it!

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Registration Request

This should be used with suppliers you are seeking to establish a relationship with, who may not have a registration form for agents/bloggers on their site.

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Affiliation Letter

This will notify any suppliers and partners you work with that your bookings should be attributed to a particular travel agency ID like ARC, IATA, CLIA or TRUE.

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Request for Funds

Have a brilliant campaign idea that you’d like to partner with a supplier on? Use this to present your plan and get their buy-in and hopefully some funding!

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Charge Dispute

Did your clients get charged in error? It happens. Use this letter to start a constructive dialog to help resolve the situation and find a solution for them.

Working With Your Clients

Below you can download some pre-written scripts to help you communicate more effectively with your clients and prospects. Once you download them, you can edit them and use them for your very own. We’ve loaded them with a placeholder where your logo will go. You can delete that if you don’t need it.

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Satisfaction Survey Template

Here’s a sample survey you can send to your clients after they’ve completed their journey with you. This will also give you permission to use their words in your marketing content. Be sure to share results with your supplier partners!

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Preferences Survey Template

This one you’ll want to send to a prospective client so that you can better gauge their wants and needs as you begin the process of building an experience for them to consider. And it covers budget!

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Bad Review Response Template

Whether you use in print or an email, this should help you get to the bottom of the situation without emotion or inflammatory language. Hopefully it will be an opportunity to show your professionalism.

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Notice of Data Breach Template

We hope you never have to use this – but if you find that your customer data has been compromised in ANY way, the best thing you can do is make your clients aware.

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Request for Testimonial Template

There’s no better content for your marketing than a testimonial. This will cover how to ask, and how to ensure you have the rights to use it forever and ever.

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Photo Release Template

Did your client take incredible pics that would be SO perfect for your marketing? Use this form to get their permission first, so you don’t end up in hot water. No offense, Jacuzzi. We love you.

More Marketing Resources

Here’s a collection of great resources we’ve come across that may be helpful to you as you plan your marketing activities. If you have any questions about any of them, don’t hesitate to ask!

Planning Tools

  • Milanote
    A visualization tool to make boring planning very cool.
  • Asana
    A robust project management tool.
  • Evernote
    The ultimate system for those looking for order.

Design Resources

  • Canva
    An entire universe of brand and design templates.
  • Coolors
    Create a color palette or get inspired by thousands of beautiful color schemes.
  • Tailor Brands
    Develop a professional brand in seconds.

Social Media

  • Tailwind
    A leader for managing Instagram / Pinterest.
  • Hootsuite
    1 place to manage all your posts across accounts.
  • Later.com
    A hashtag generator to help you grow your impact.

Website Optimization

  • Website Grader
    An easy to use tool to evaluate your website.
  • Nibbler
    Scans your entire site and grades on a ton of factors.
  • #HashMe
    What the pros use to grade their digital content.

Great Marketing Videos We Love

TIMA Services & Ready-Made Itineraries

Looking for assistance with ramping up your branding, social media, and sales? How about an itinerary for your clients, that’s already been tried and tested (plus all the marketing materials you’ll need to promote to your clients as well!)?

Look no further! And don’t forget, if you need help, we’re just a click away.

Full-Service Marketing Plans

Starting at $100.00

Branding packages, blog writing, social media management, email newsletters, podcast marketing management and ad campaigns! We have everything you need to launch or (re)launch a professional brand image into the travel marketplace.

Webinar Workshops

$95.00 $47.50 per Workshop (50% Off!)

Each course includes a downloadable document, featuring the content presented. Each course will be recorded and available to be reviewed for paid attendees.

Website Tools & Services

Web Design Starting at $225.00 / month

Need a website that is totally custom to your brand and will really wow your potential customers? Not too tech-savvy? We would love to work with you to build a strategic and beautiful website that will look great for many years to come!

Social Media Post Packs

Starting at $25.00

Are you looking to grow your social media presence, and stay at the forefront of your audience’s mind for all of their travel needs? We have all of the social media images formatted for Facebook, Instagram, Pinterest and Twitter, captions and Hashtags ready for you!

Video Marketing

Starting at $25.00

Choose from over 20 customizable video commercials/ads for your travel agency! You can use them on social media, email campaigns, or on your own website. Each video is 10-20 seconds long.

Lead Magnets

Starting at $25.00

A lead magnet is a marketing tool that generates leads by offering a long-form resource in exchange for a prospect’s contact information. TIMA is providing you with prebuilt travel guides to help you capture new leads!

Marketing Services

Starting at $75.00

Professional blog post writing, email campaigns, promotional postcards, social media management — TIMA does it all! Let us help you launch your next travel campaign!

Email Services

Starting at $125.00

Not sure where to start when it comes to email marketing? Having trouble gathering the right content for your customers and prospects, and assembling a newsletter each month? This is the best place to start — we’re here to help!

Branding

Starting at $250.00

Everything you need to launch or (re)launch a professional brand image into the travel marketplace. Whether you’re a travel agency, travel blogger, or a travel supplier brand, we can create a beautiful brand that you can use to power your website, collateral, business cards, and so much more.

Itinerary Packs

$125.00 each

Putting together the perfect travel itinerary can be challenging. Especially if you’ve never traveled to that destination. How do you know you’re presenting the right things to your clients? And how do you rely on photos and brochures? That’s why we’ve been working with our network of professional travel writers to assemble their favorite traveled itineraries, so you can offer them to your clients with confidence. They’re tried, tested, and come with all of the marketing materials you need to promote it to your clients.

Financial Consulting

Starting at $125.00

Consulting services covering topics such as business partners, structuring your business, sales and marketing, loan forgiveness and more!

Partner Products

We partnered with companies offering products and services ranging from travel wearables, itinerary planning technology, trip inspiration software and more!

COVID-19 Messaging Assistance
COVID-19 Assistance

We're offering free messaging help to get you through the mountain of communications and notifications you're likely trying to get out the door. We can help.


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